Annual General Meeting (AGM)
The Galleon is holding its Annual General Meeting on 30th April 2013, to:
Every year we review our constitution and bring it to our AGM where any changes are voted on by members. This year we have made changes to the committee positions, disciplinary procedures and clarified various other points. Both the new and old constitutions will be available at the AGM for review by members.
Interested in running The Galleon?
We'll be electing our new committee for next year at the AGM, including two new positions: Design Editor and Technical Manager.
If you're interested in a position, read through the job roles below, and simply come along and tell the members why you'll be good for the role!
If you wish to run for a position but cannot attend the AGM please email firstname.lastname@example.org with a speech of up to 250 words on why you want the role. Submissions must be made by 5pm on 30th April.
All positions will be voted on by members present at the AGM.
Sub-committee positions not included below (Deputy Section Editors, Online Section Editors, Arts and Entertainment Sub-Editors etc), will be elected in September after Freshers' Fayre.
Who can apply?
Full members of the Students' Union for 2013/14 can apply for a position
What will be expected of you?
As well as the job descriptions below, as a committee member you'll be expected to:
Committee Positions 2013/14 *subject to changes to the constitution being ratified at the AGM
Responsible for running the publication on a day-to-day basis and improving and developing. Their responsibilities include:
- Overall responsibility for the publication’s content and ensuring the publication’s output is of a high quality, informative, entertaining and accurate.
- Attending all relevant Union democratic meetings.
- Representing the group at Media Executive meetings.
- Ensuring the committee are fulfilling their requirements.
- Chairing committee meetings and general group meetings.
- Assisting with copy-editing, sub-editing and designing.
- Responding to reader comments and letters.
Responsible for assisting the Editor in running the publication. Their responsibilities include:
- Supporting the Editor in all aspects of the day-to-day running of the publication.
- Assisting with copy-editing, sub-editing and designing.
- Chairing meetings and running the publication in the Editor’s absence or until an EGM in the event of the Editor resigning.
- Attending relevant Union democratic meetings in place of the Editor when they cannot attend.
Responsible for the general administrative duties of the publication and organising events and socials. Their responsibilities include:
- Preparing an agenda and taking minutes at all committee meetings, AGM’s and EGM’s and distributing these to all committee members promptly.
- Dealing with the administrative aspects of the group, such as room bookings, risk assessments and inventory.
- Arranging regular social activities, collaborating with the editorial team for ideas.
- Creating a distribution rota, and ensuring distribution happens on a weekly basis.
- Ensuring accurate, up to date, logs are kept of distribution.
- Performing regular surveys of distribution locations and amounts.
News Editor, Opinion Editor, Features Editor, Arts and Entertainment Editor, Sport Editor
Responsible for running the relevant section of the publication. Their responsibilities include:
- Overseeing and managing the relevant section of the publication.
- Managing a team of contributors, a deputy editor, an online editor and any sub-committee members.
- Organising, editing and overseeing the content and design of their section.
- Assisting with designing and laying out their section.
- Attending and chairing their section’s weekly writers’ meetings.
- Liaising with the Picture Editor to ensure the photography needs for their section are met.
Responsible for ensuring the copy produced by volunteers is of a high standard and consistent with a common style. Their responsibilities include:
- Copy-editing all approved articles and correcting spelling and grammar mistakes.
- Providing feedback to the committee on any issues regarding copy-editing and any common mistakes made, and creating new guidelines for writers where necessary.
- Providing advice and training where necessary to any member of the group regarding writing style.
- Maintaining the publication's style guide and updating it with any new guidelines.
Responsible for ensuring the publication’s photography needs are met. Their responsibilities include:
- Building and leading a team of photographers.
- Giving photographers assignments and helping to edit and prepare photos for publication.
- Ensuring all articles have an accompanying photo and uploading them to our website prior to publication.
- Maintaining our image archive; ensuring photos are captioned accurately and up to date.
- Finding photos for articles using stock websites or other means, where a photograph is not available.
- Chairing a weekly meeting for photographers.
NEW: Design Editor
Responsible for the overall design of the publication. It’s beneficial for applicants to have knowledge of Adobe Photoshop and Adobe InDesign. Your responsibilities include:
- Overseeing the design of every issue of the publication.
- Working with the section editors as they design their own sections, and helping with any issues they may have.
- Providing training in InDesign to section editors and sub-committees so they can assist in the design of the publication.
- Producing and designing the Downtime section of the publication.
NEW: Technical Manager
Responsible for developing the publication’s website and ensuring the publication’s technology needs are met. It’s beneficial for applicants to have knowledge of programming including PHP, HTML and CSS. Your responsibilities include:
- Maintaining and developing the publication’s website, image archive, The Quarterdeck and any other technical systems.
- Ensuring that the committee can access software needed to create the publication and assisting with any technical issues regarding the software.
- Managing the publication’s email accounts, creating new accounts where necessary and assisting with any other issues.
- Assisting in any other technical issues which the group may encounter.
- Providing training to members of the group in using the website and other systems.
Marketing and Publicity Officer (previously Marketing and Distribution Manager)
Responsible for the marketing, recruitment and publicity of the publication. Your responsibilities include:
- Organising regular marketing campaigns, both online and offline, to increase readership and participation.
- Organising marketing for Freshers Fayre and Refreshers Fayre to recruit new contributors.
- Regularly updating social media with new issues, articles, competitions and anything else which will encourage readership or participation.
- Collaborating with the editorial team to produce a regular newsletter to be sent to our mailing list.
Responsible for the online output of the publication. Your responsibilities include:
- Managing a team of five online editors, each responsible for one section in the publication.
- Liaising with the Technical Manager to improve and develop the website.
- Commissioning article and feature ideas for online.
- Collaborating with the committee to manage online coverage of events.
- Chairing a weekly meeting for the online editors.